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You can customize your Omnifact experience through your account settings. This includes updating your personal profile, changing your language, and most importantly, defining how the AI assistant should interact with you.

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Accessing Your Account Settings

To access your settings:
  1. Click on your User Avatar at the bottom of the main navigation bar.
  2. Select Settings from the menu.
The account settings navigation menu

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Profile Settings

The Profile tab allows you to manage your personal information and application preferences.
User profile overview in account settings

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Personal Information

Here you can view and update your basic details:
  • Profile Picture: Upload a photo to be displayed in chats.
  • Name & Job Title: Helps the AI understand your role within the organization.
  • Contact Information: Email and phone number.

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Language Preferences

Omnifact supports both English and German. You can manually select your preferred language here. If not set, the platform will automatically detect and use your browser’s language setting.

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Email Subscriptions

Manage your preferences for receiving updates and notifications from Omnifact.

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Personalization

Personalization overview in account settings
The Personalization tab is where you can shape the AI’s behavior to match your specific needs and working style. This context is provided to the AI in every conversation, ensuring more relevant and helpful responses.
The information you provide here is used solely to improve the AI’s responses to you. It is not shared with other users.

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About You

Use this section to tell the AI who you are and what you do.
  • What to include: Your role, daily responsibilities, key projects, or areas of expertise.
  • Example: “I am a Senior Marketing Manager responsible for content strategy and social media. I prefer concise summaries and creative brainstorming partners.”

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Response Preferences

Define how you want the AI to communicate with you.
  • Tone: Formal, casual, technical, or simple?
  • Format: Do you prefer bullet points, detailed paragraphs, or code blocks?
  • Style: Should the AI be direct and to the point, or more explanatory and educational?
Example Preferences:
  • “Be concise and professional. Use bullet points for lists.”
  • “Explain complex technical concepts in simple terms.”
  • “Always cite sources when providing facts.”
Be aware that any sensitive data will not be masked. Ensure that the information you share adheres to company policies regarding data security and privacy.

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Authentication

In the Authentication tab, you can manage your login credentials.
  • Change Password: If you log in with an email and password, you can update your password here.
  • SSO Users: If your organization uses Single Sign-On (SSO), password management is handled by your company’s identity provider, and this section may be hidden. For more information on user roles and authentication, see User Management.

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Connections

The Connections tab allows you to link your cloud storage accounts (like Google Drive, OneDrive, or SharePoint) to Omnifact.
  • Why connect?: Once connected, you can easily attach files from your cloud storage directly into chats or add them to Space Knowledge Bases.
  • Management: You can connect or disconnect accounts at any time.
Connections tab in account settings
Cloud storage integrations must be enabled by your organization’s administrator in the Integrations section in the Team Settings to appear in your account settings.