Learn how to effectively use Spaces with their specialized AI assistants
After finding your Spaces, the next step is entering and interacting with them effectively. Each Space provides a dedicated environment with its own specialized configured specifically for that Space’s purpose.
You can enter a Space in two straightforward ways:
When you enter a Space, you’ll be greeted with a familiar chat interface that maintains the core experience you’re used to, while offering Space-specific enhancements. The Space Header at the top left will display the Space’s name and icon, confirming which environment you’re currently in.
When you enter a Space, you’ll notice several distinctive elements that make it different from general chats:
Located at the top left, displays the Space name and icon, providing confirmation of which Space you’re currently using.
Upon entering a Space, you’ll see a “Welcome to [Space Name]” card with a description of the Space’s purpose and example prompts specifically relevant to that Space.
The main chat area functions similarly to general chats but is now connected to the Space’s specialized AI assistant.
A button at the top right allows you to toggle the Space Details sidebar, which provides quick access to information about the Space’s Knowledge Base and members.
Each Space contains its own specialized AI assistant, configured through custom set by Space administrators. This creates a focused experience tailored to the Space’s specific domain or purpose.
Conversations within a Space use the same familiar chat interface as general Omnifact chats, but with added capabilities:
Core Chat Functions
Spaces support the same core chat functionality as general Omnifact chats:
While the interface is familiar, remember that you’re now interacting with the Space’s specialized AI assistant rather than the general Omnifact assistant. This means responses will be tailored to the Space’s specific domain or purpose.
In Spaces with a , the Space-specific AI assistant can access and leverage documents to provide more accurate, contextually rich, and domain-specific responses.
When you ask questions relevant to the Space’s Knowledge Base, the AI assistant automatically retrieves and processes information from these documents.
Information from Knowledge Base documents enhances the quality and specificity of AI responses, giving you answers grounded in your organization’s own materials.
Even Spaces without a Knowledge Base can provide valuable specialized assistance through customized , which define the AI assistant’s behavior and expertise.
Every Space provides additional information about its content and members through the Space Details sidebar. This feature gives you quick access to the Space’s Knowledge Base documents, member list, and administration options without leaving your conversation.
To view Space Details, click the sidebar icon button at the top right of the chat interface (shown in the image above). This toggles the Space Details sidebar open or closed.
Your sidebar preference (open or closed) will persist as you navigate between different Spaces, providing a consistent experience across your workspace.
In the sidebar, you’ll find:
Each Space typically includes example prompts in its welcome message. These are designed specifically for that Space’s purpose and can help you get started with effective questions.
Frame your questions with the understanding that the AI assistant has been configured for the Space’s specific domain. You can be more direct and domain-specific with your queries.
If the Space has a Knowledge Base, explicitly ask for information from these documents when needed. For example: “Based on our company policies in the Knowledge Base, what is our approach to…”
For best results, keep your conversations relevant to the Space’s intended purpose. This ensures you benefit from the specialized capabilities of the Space’s AI assistant.
Can I use the same chat features in Spaces as in general chats?
Yes! All chat functionalities available in general Omnifact chats are also available within Spaces. This includes attaching documents and images, editing messages, stopping and regenerating responses, and copying responses.
Will the Space AI assistant remember our conversation history?
Yes, the Space AI assistant maintains context within a conversation just like the general Omnifact assistant. Your conversation history is preserved within the Space, and the AI can reference previous parts of your discussion.
How do I know which Space I'm currently in?
The Space Header at the top left of the interface clearly displays the current Space’s name and icon. Additionally, the welcome message at the beginning of a new chat within the Space will indicate which Space you’re using.
Can I move between Spaces easily?
Yes, you can quickly switch between Spaces by using the main navigation bar (for favorited Spaces) or by returning to the “Your Spaces” page via the “Spaces” button in the main navigation. Your conversations in each Space will be preserved.
Now that you know how to access and use Spaces, you might want to explore: